Effective from: 1st October 2026

These Terms and Conditions govern the relationship between Unite Accounting Solutions Ltd (“the Company,” “we,” “us,” or “our”) and any person or entity (“the Client,” “you,” or “your”) engaging our services. By instructing us to act on your behalf, you confirm that you have read, understood, and agreed to be bound by these terms. These conditions apply to all engagements unless expressly varied in writing and signed by both parties.

DEFINITIONS

In these Terms and Conditions, the following definitions shall apply:

“Services” means the accounting, taxation, advisory, payroll, company secretarial, and related professional services provided by the Company.

“Engagement” means the specific scope of work agreed between the Company and the Client.

“Confidential Information” means any information of a confidential nature disclosed by either party.

“HMRC” means HM Revenue and Customs.

“ACCA” means the Association of Chartered Certified Accountants.

“AAT” means the Association of Accounting Technicians.

PROFESSIONAL OBLIGATIONS

• The Company shall provide Services with reasonable skill, care, and diligence in accordance with applicable professional standards.

• The Company is bound by the ethical guidelines of its professional bodies and applicable anti-money laundering legislation.

• The Company shall maintain professional indemnity insurance as required by its governing bodies.

• Nothing in these terms excludes liability for fraud, wilful misconduct, or any matter for which liability cannot be excluded by law.

CLIENT RESPONSIBILITIES

• The Client shall provide complete, accurate, and timely information necessary for the Company to perform the Services.

• The Client is responsible for the accuracy of all documents, records, and information supplied to the Company.

• The Client shall retain ultimate responsibility for reviewing and approving all accounts, returns, and submissions prepared by the Company.

• The Client shall notify the Company promptly of any changes affecting their financial affairs or business circumstances.

• The Client shall maintain adequate accounting records as required by applicable legislation.

• The Client acknowledges that penalties may arise from late, incorrect, or incomplete information provided to the Company.

SCOPE OF SERVICES

• The Services to be provided shall be agreed in writing before commencement of any engagement.

• Any work outside the agreed scope shall constitute additional services subject to separate fees.

• The Company reserves the right to decline or terminate any engagement at its discretion.

• Deadlines communicated by the Company are estimates and depend upon timely receipt of information from the Client.

• The Company shall not be liable for consequences arising from information provided late or inaccurately.

FEES AND PAYMENT

• Fees shall be agreed in advance and may be based on fixed amounts, hourly rates, or value based arrangements.

• The Company reserves the right to adjust fees where the actual work required exceeds the original estimate.

• Invoices are payable within seven days of issue unless otherwise agreed in writing.

• The Company reserves the right to charge interest on overdue amounts at statutory rates.

• Work may be suspended where invoices remain unpaid beyond agreed credit terms.

• Disbursements and third party costs shall be charged in addition to professional fees.

CONFIDENTIALITY

• The Company shall treat all Client information as confidential and shall not disclose it without consent.

• Confidentiality obligations do not apply where disclosure is required by law, regulation, or professional duty.

• The Company may disclose information to HMRC, Companies House, the Charity Commission, or other regulatory bodies as required.

• The Company may share information with professional advisers, insurers, or agents where necessary to provide Services.

• Confidentiality obligations survive termination of the engagement indefinitely.

DATA PROTECTION

• The Company processes personal data in accordance with the UK General Data Protection Regulation and the Data Protection Act 2018.

• Personal data is processed for the purposes of providing Services, complying with legal obligations, and legitimate business interests.

• The Company shall implement appropriate technical and organisational measures to protect personal data.

• Data subjects have the right to access, rectify, erase, or restrict processing of their personal data.

• Data may be transferred to third party software providers who comply with applicable data protection requirements.

• The Company retains records for the periods required by law and professional regulations.

ANTI-MONEY LAUNDERING

• The Company is required by law to verify the identity of all Clients before providing Services.

• The Company shall conduct ongoing monitoring of Client transactions and report suspicious activity to relevant authorities.

• The Client shall provide identification documents and information as requested by the Company.

• The Company cannot provide Services where identity verification requirements cannot be satisfied.

• The Client acknowledges that the Company may be legally prohibited from informing them of certain disclosures.

LIMITATION OF LIABILITY

• The Company shall not be liable for indirect, consequential, or incidental losses arising from the Services.

• The Company’s total liability shall not exceed the fees paid for the specific engagement giving rise to the claim.

• The Company shall not be liable for losses arising from Client errors, omissions, or failure to provide information.

• The Company shall not be liable for penalties arising from late filing where information was provided late.

• The Company shall not be liable for acts or omissions of third parties beyond its reasonable control.

INTELLECTUAL PROPERTY

• All methodologies, templates, systems, and materials developed by the Company remain its intellectual property.

• The Client receives a licence to use deliverables solely for the purposes intended.

• The Client shall not reproduce, distribute, or modify Company materials without written consent.

• Intellectual property rights in Client data remain vested in the Client.

TERMINATION

• Either party may terminate the engagement at any time, unless a longer notice period is mutually agreed.

• The Company may terminate immediately where the Client provides false information or acts unlawfully.

• The Company may terminate where fees remain unpaid beyond agreed terms.

• Upon termination, the Client shall pay all outstanding fees for work performed.

• The Company shall return Client documents upon settlement of all outstanding amounts.

• Termination does not affect accrued rights, obligations, or confidentiality provisions.

COMPLAINTS

• The Company is committed to providing high quality services and welcomes feedback from Clients.

• Complaints should be submitted in writing to the Company’s registered address.

• The Company shall acknowledge complaints within seven working days of receipt.

• The Company shall investigate complaints thoroughly and respond within 28 days.

• Where complaints cannot be resolved, Clients may refer matters to the relevant professional body.

THIRD PARTY RIGHTS

• These Terms and Conditions do not create rights enforceable by third parties.

• The Contracts (Rights of Third Parties) Act 1999 is excluded from this agreement.

• Any variation to these terms requires written agreement from both parties.

GOVERNING LAW

• These Terms and Conditions shall be governed by the laws of England and Wales.

• Any disputes shall be subject to the exclusive jurisdiction of the courts of England and Wales.

• The parties shall attempt to resolve disputes through negotiation before commencing legal proceedings.

• Mediation may be used where negotiation fails to resolve the matter satisfactorily.

GENERAL PROVISIONS

• These Terms and Conditions constitute the entire agreement between the parties.

• No waiver of any provision shall affect the enforceability of remaining provisions.

• If any provision is found unenforceable, the remaining provisions continue in full force.

• The Company may update these terms with reasonable notice provided to Clients.

• Continued engagement following notification constitutes acceptance of revised terms.

CONTACT INFORMATION

Unite Accounting Solutions Ltd

Registered Office: [Address]

Email: [Email Address]

Telephone: [Phone Number]

Company Registration Number: [Number]

By engaging Unite Accounting Solutions Ltd, you acknowledge that you have read, understood, and agreed to these Terms and Conditions.